Section 1 – Officers, Election, Term
The officers of the Society shall be chosen by the Board of Trustees. The officers of this organization shall be: President, Vice President, Treasurer, and Secretary. The trustees shall hold an organizational meeting within thirty (30) days of the annual election for the purpose of electing said officers for the ensuing year. The trustees shall initially elect a President. Following that, the Trustees shall successively elect a Vice President, a Treasurer, and a Secretary. All votes shall be cast by secret ballot.
All officers must be a Trustee and shall serve at the pleasure of the Board. Each officer will hold office until the organizational meeting of the board following the next annual meeting or until his or her successor has been elected or appointed. The offices of President and Vice President shall be limited to three successive terms of office.
Section 2 – Removal, Resignation, Absence or Disability
Any officer elected or appointed by the Board of Trustees may be removed by the Board with or without cause. Any officer may resign with or without stating a reason therefore at any time by giving written notice to the Board or President. Such resignation shall take effect at the time specified in the written notice or, if not indicated, at the time of the delivery. In the event of death, resignation, or removal of an officer, the Board shall appoint a successor to fill the unexpired term. During the absence or disability of both the President and Vice President, the Board shall appoint an acting President. During the absence or disability of the Treasurer or of the Secretary, the President shall appoint an acting Treasurer or Secretary. Such an acting officer shall have all the powers, functions, and responsibilities of the elected officer.
Section 3 – President
The President shall be the chief executive officer of the Society; shall preside at all meetings of the members and the Board; shall have responsibility for the general management of the affairs of the Society; shall execute all contracts on behalf of the Society; shall see that all orders and resolutions of the Board of Trustees are carried into effect; and shall submit a full report of the work of the Society at the annual meeting. The President shall appoint committee chairs, subject to the approval of the Board of Trustees. The President is an ex-officio member of all committees. The President shall have general supervision and direction of all other officers, agents, and employees of the Society to see that their respective duties are properly performed.
Sections 4 – Vice-President
The Vice-President shall assist the President in all of his or her duties; shall perform all duties and functions of the President in case of absence, vacancy, or disability of the President; and shall perform such other duties as the Board shall prescribe.
Section 5 – Treasurer
The Treasurer shall be the chief financial officer and chief accounting officer and shall keep complete books and records of accounts of the Society. The Treasurer shall maintain banking arrangements to receive, have custody of, and disburse the Society’s moneys and securities. The Treasurer shall disburse funds as authorized by the Board of Trustees and only based upon proper supporting documentation. The Treasurer shall maintain adequate financial records ready for review by any Trustee at all times. The Treasurer shall present monthly financial statements to the Board of Trustees and a written annual report setting forth the entire financial assets and liabilities of the Society at its annual meeting.
Section 6 – Secretary
The Secretary shall keep the minutes of the Board of Trustees, the annual meeting, and the Executive Committee meetings and to distribute the minutes of each preceding meeting. The Secretary shall file and retain all documents relating to the business of the Society. He or she shall have custody of the seal of the Society and shall affix, and attest the same to documents when duly authorized by the Board of Trustees. He or she shall issue notices of all meetings of the membership and of the Trustees when required by law or these by-laws. The Secretary shall maintain a current enrollment of members and their contact information. He or she shall attend to such correspondence as may be assigned and shall perform all such duties incidental to the office.
Section 7 – Sureties and Bonds
The Treasurer, and such other officers or agents of the Society as the Board may require, shall execute a bond in such sum and with such surety or sureties as the Board may direct, conditioned upon the faithful performance of his or her duties to the Society and including responsibility for negligence and for accounting for all property, funds, or securities of the Society which may come into his or her hands.